GALLU EXEC STEERING GROUP

ABERGLASNEY GARDENS
7TH DECEMBER 2004

In attendance:

Gary Davies
Diana James
Chris Osborne
Tim Giles
Lisa Johnston

ACTION POINTS

* When emailing delegates a beneficiary form Gallu will also email an invoice from the respective Tourist Association which the delegates will need to print off and return with their cheque prior to attending any training courses. This can then be handed to the relevant TA with the cheque handover form.
LJ

* Gallu to create template of invoice and send to steering group for feedback. To include the TA logo not Gallu.
LJ

* Geoff Haydns query is to be dealt with Diana and Lisa – appt to be made for 17 December in the morning.
LJ & DJ

* Planed – Lisa to speak to Barbara Priest to find out about their ICT project – Gallu to continue extending its hand of friendship and working in partnership
LJ &LE

* Lowri to speak to Chris Osborne prior to the next Pembs steering group meeting
LE

* County steering groups to take place once every six months. Pembs not to cancel theirs until 1 week prior to the next meeting.
GALLU

* Gary to remind all Tourist Associations that Gallu is the bespoke HRD for all of S W Wales and as such all Tourist Associations should provide Gallu with information regarding anything that they’re doing that relates.
GD

* There should be a minimum of a two week turn around for arranging courses and all fees are to be collected prior to getting into cancellation fees if being arranged for an individual business.
GALLU

* Lisa to seek clarification with Vikki King at TTFW with regard to claiming beneficiaries’ time in kind when working with partners who have the funding. We must insist that we are compliant with WEFO.
LJ

* Gallu team keep a note in their diaries of what we do and when we are giving benefit to the trade even if we cannot claim beneficiaries.
GALLU

* Gary Davies will finalise the administration fee details and instruction to open an account for defined HRD with all tourist associations except tourism Swansea as LJ and DJ will be meeting with Mr Haydn later next week anyway.
GD, LJ&DJ

* Tourist Association Staff and Gallu Staff are to pay for any training received through the project. TTFW will be invoiced direct once approval has been sought by appropriate line manager.
GALLU

* Budget – total and total variance to be added to next steering groups’ financial report.
VK

* Picton Castle to be booked for the next WW Hospitality forum meeting on the 9th February at 1300 hrs – invites are to be sent out via email with RSVP. Speakers suggested – Clare Haven for TNA Results and Karen Long and Diana James to present together to detail how everything comes together.
LJ

* WTB Road show is progressing nicely Lisa to continue with current plans.
LJ

* Lisa to email Tim Giles the categories for the new traunch of Best Practise Exemplars for the Biz awards in Carmarthenshire in March 2005.

* Lisa requested that in order for her to effectively feed into the steering group would the steering group accept action points opposed to minutes – all agreed.
LJ

Point to note:

Tim Giles was invited to the steering group as he had raised concerns about double claiming of beneficiaries and duplication of effort within Carmarthenshire between Gallu, trade net and the CTA. Through consultation prior to and including today’s steering group Tim has been given the opportunity to air any grievances or concerns he may have, Tim has said that he is happy with the way things are currently working, and that continued two way communication not just between Gallu and the CTA but between CTA and Gallu is key to the successful completion of both WEFO funded projects.